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Helping ALVEAN China to realise an integrated business and financial operation for sugar futures spot trading

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  • Bulk Trade

  • Futures

  • Merchandise in Stock

ALVEAN

  • White Sugar Futures

  • White Sugar Spot

  • Point Price Contract

  • Customer Profile

    ALVEAN is a global leader in the sugar industry. ALVEAN established in Shanghai, China, not only conducts its own domestic trade but also provides market research on the domestic sugar industry and assists the parent company in developing Chinese clients. ALVEAN, headquartered in Europe, focuses on the production and sales of sugar products. Established in the early 20th century, the company has grown to become a significant sugar supplier in the regional market. Its main business activities include:
    Sugar Processing: Processing sugarcane and sugar beets to produce a variety of products such as white sugar, brown sugar, and sugar syrup.
    Refining Technology: Advanced refining technology ensures high-quality products that meet the needs of the food and beverage industry.
    Distribution Network: A wide distribution network ensures stable supply of products to both domestic and international markets.

  • Informatics Challenges

    1.ALVEAN China mainly has three core departments, there is no unified synergistic platform between the departments; trade business department (Commercial), responsible for futures, spot trading strategy development and implementation, contract management, etc.; spot execution department (Trade Execution), responsible for suppliers and warehousing logistics management; financial department (Accounting) complex Financial bookkeeping and accounting;

    2.Spot trading using Excel manual management: trade business departments use the headquarters business system GTPS to manage futures trading records and analysis, daily quotes and futures trading information imported into GTPS through Excel for summary and analysis, GTPS is similar to the Dos system interface, visibility and operability are very poor;

    3. Spot execution department uses manual Excel to manage the execution and tracking of spot orders;

    4.The financial department uses Kingdee bookkeeping, industry and finance are completely separated, there is no financial analysis function; financial analysis work all rely on manual;

    5.The urgent need for a set of industry and finance integration system to open up the three departments, to achieve integrated management and automated operation of futures / spot.


  • Solutions

    1.Reshape the integration process of futures spot industry and finance, and use NetSuite to open up the main synergistic process of the three departments;

    2.Build a unified commodity master data management centre:

    (1) Group customer and end customer master data, customer credit management, supplier master data and credit management;

    (2) Spot batch goods master file/service goods, logistics and transport and price management;

    (3) Futures exchanges, futures brokers, futures commodities, futures contracts and lots;

    3.Spot trading management:

    (1) Spot sales contract management: fixed-price sales contract management, non-fixed-price sales contract management, contract point price management;

    (2) Spot contract execution and inventory management: contract delivery, logistics execution records, logistics transport records and tracking, logistics cost management and reconciliation, spot inventory statements, etc;

    (3) Spot procurement management (three trade modes: DDP/FCA/EXW): back-to-back purchasing and purchasing prepayment, fixed-price purchasing contract management, non-fixed-price purchasing contract management, contract point price management;

    4.Futures management:

    (1) Futures trading: daily market records/import of futures trading records, fair value change tracking reports;

    (2) Futures statements: basis difference management, position management, inventory floating profit and loss statement; unexecuted contract floating profit and loss, futures floating profit and loss statement;

    (5) Financial automation and integration of business and finance: real-time financial statements of futures and spot trade; various types of business financial analysis reports.